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The College of Communication’s Technology Services provides network shares for Communication classes and approved special projects.
This share will be available upon faculty or staff request, according to the following guidelines.
1. Classes folders will be limited to 35GB per class. If you require more space, please contact Dave Wiginton to discuss your storage needs.
2. Classes folders will be deleted at the end of every semester unless the instructor has made other arrangements with Tech Services.
3. Classes folders will be restricted to those EIDs provided by the requestor (non-University users will be required to sign up for a guest EID). We can provide a list of EIDs of students registered for any course – just provide the course number, unique number(s) and the time(s) it meets each week.
4. Classes folders will be backed up routinely (schedule determined by Tech Services).
5. Folders will be named with the instructor’s name, course number, and meeting time (eg. Smith-RTF351C-MWF10).
6. This service is for the use of College faculty, staff and students to support the mission of the University. Personal files (music, movies, pictures, etc.) should not be stored on this share.
This share will be available upon faculty or staff request, according to the following guidelines.
1. Projects folders will be limited to 35GB per folder. If you require more space, please contact Dave Wiginton to discuss your storage needs.
2. Project must have a stated end date (ongoing projects must renew access every semester).
3. Folders will be restricted to those EIDs provided by the requestor (non-University users will be required to sign up for a guest EID).
4. Folders will be backed up routinely (schedule determined by Tech Services).
5. Folders will be named with the requestor’s name (eg. Smith).
6. If sensitive data is stored (such as patient data) a disclosure statement must be filled out. Contact the Help Desk (471-1199) for the proper form.
7. This service is for the use of College faculty, staff and students to support the mission of the University. Personal files (music, movies, pictures, etc.) should not be stored on this share.
This share is available to all faculty, staff and students affiliated with the College of Communication. This share should be used according to the following guidelines.
1. Transfer should only be used for temporary storage of data and is NOT backed up.
2. No access restrictions are in place, all data is available to all users. Please do not store sensitive data in the Transfer share.
3. Transfer will be automatically deleted every Monday morning at 5am.
Please contact our Systems Administrator (Dave Wiginton) for more information, or to request a share. Please request shares at least 7 days before they are required.
The following info is needed to quickly process your share request:
1. Instructor/sponsor name
2. Instructor/sponsor EID
3. Unique number (if applicable)
4. Class name (if applicable)
5. Class meeting time (if applicable)
6. List of TA/AI EIDs needing access
You must have “Internet” (TCP/IP) access to reach the service.
1. Click "Connect to server from the "Go" menu in the Finder.
2. Type smb://shares.communication.utexas.edu/classes into the "Server Address" field, click "Connect."
3. Enter your EID username and password and click "OK."
4. You should now have the classes volume mounted on your desktop.
Note: College computer labs have a “classes” shortcut on the dock. Just double-click this shortcut and proceed with the login instructions (#3 above).
1. Right click on "My Network Places."
2. Click on "Map Network Drive."
3. Choose a drive letter (doesn't matter which).
4. Type \\shares.communication.utexas.edu\classes into the "Folder:" field.
5. Click "Connect using a different user name."
6. Type your EID and password into the dialog and hit "OK."
7. Click finish.
8. You should now have "classes" listed as the drive letter you chose above visible in "My Computer."
Note: College computer labs have the “classes” share mounted in “My Computer.” Just peek inside “My Computer” to get into your “classes” folder.
1. Click "Connect to server from the "Go" menu in the Finder.
2. Type smb://shares.communication.utexas.edu/projects into the "Server Address" field, click "Connect."
3. Enter your EID username and password and click "OK."
4. You should now have the projects volume mounted on your desktop.
Note: College computer labs have a “projects” shortcut on the dock. Just double-click this shortcut and proceed with the login instructions (#3 above).
1. Right click on "My Network Places."
2. Click on "Map Network Drive."
3. Choose a drive letter (doesn't matter which).
4. Type \\shares.communication.utexas.edu\projects into the "Folder:" field.
5. Click "Connect using a different user name."
6. Type your EID and password into the dialog and hit "OK."
7. Click finish.
8. You should now have "projects" listed as the drive letter you chose above visible in "My Computer."
Note: College computer labs have the “projects” share mounted in “My Computer.” Just peek inside “My Computer” to get into your “projects” folder.
1. Click "Connect to server from the "Go" menu in the Finder.
2. Type smb://shares.communication.utexas.edu/transfer into the "Server Address" field, click "Connect."
3. Enter your EID username and password and click "OK."
4. You should now have the transfer volume mounted on your desktop.
Note: College computer labs have a “transfer” shortcut on the dock. Just double-click this shortcut and proceed with the login instructions (#3 above).
1. Right click on "My Network Places."
2. Click on "Map Network Drive."
3. Choose a drive letter (doesn't matter which).
4. Type \\shares.communication.utexas.edu\transfer into the "Folder:" field.
5. Click "Connect using a different user name."
6. Type your EID and password into the dialog and hit "OK."
7. Click finish.
8. You should now have "transfer" listed as the drive letter you chose above visible in "My Computer."
Note: College computer labs have the “transfer” share mounted in “My Computer.” Just peek inside “My Computer” to get to the “transfer” share.
Class folders will only remain active for the current semester. If you wish to archive your materials, please make arrangements to do so within one week of the last day of finals of every semester. If you are teaching again the following semester, please contact us before the last day of finals, so we can arrange to keep the shares in place.
This service will be considered a “moderately critical” service, such that attempts will be made to keep it available during “normal business hours” for this service (M-F 8am until 9p.m.). Unplanned events occurring outside this time may not be attended to until the following business day. We will attempt to notify the share requestors if there are any planned downtimes to occur during normal business hours.
Files containing “sensitive data,” according to University determinations, must be identified to the system administrator, who will inform the Director, for inclusion in the University of Texas System’s bi-annual Information Systems Risk Assessment report. This may result in stricter safeguards being placed upon the sensitive data, or the service in general. Any materials deemed to violate any University rules or regulations will be removed.
ITS Networking (http://www.utexas.edu/its/network/) might, at any time, place filters that prevent you from accessing this, or any service, from off campus. Unfortunately, we cannot do anything to work around this. Service is almost always available in our buildings.
For any questions about this document, or any College of Communication technology policy, please contact the Director of Information Technology (Charles Soto, 512-740-1888).