Checking in New Content

Search for a piece of content that is very similar to the content you want to check in. This is important for ensuring that any queries set up will include your new content. For example, if you have a new news item to check in, search for a pre-existing piece of news content. As another example, you may need to add a new advisory council member, so search for a current advisory council member.

Once you find this pre-existing content, select “Check in Similar” from the left-hand Actions pull-down menu.

This will take you to the content check in form, per below.

As you can see, there’s a lot going on this page, so take the following steps.

Title – Be sure to change this to the title of your new document. Make the title as meaningful as you can as it will be the text of any links to this document.

The Checked-in by, Security and Security Account fields are all entered by default.

Primary File – this is where you click the browse button to find the document you want to upload.

Leave the Content ID and Folder fields alone. A content ID will be assigned by default, and the Folder field is a legacy from an older version of Stellent.

Keywords – feel free to add additional keywords about your document, but do not delete any that already exist.

Comments – feel free to add any comments about the file.

Audience – feel free to adjust using the pull-down menu.

Subject – feel free to add a subject.

URL and URL Page Name – leave these fields alone.

Unit – Should always be College of Communication

SubUnit – Enter your unit here, if needed.

Content Creator/Author – enter your name here, if desired.

Copyrights – Adjust as you will.

Website Object Type – The only ones contributors should use are:

• Image – USE THIS FOR ANY IMAGE FILES YOU CHECK IN
• Native Document – USE FOR ALL WORD, EXCEL OR POWERPOINT FILES

Website and Web Site Sections should be entered by default.

For now, leave the next four fields (Communication Status, PromoteBeginDate, PromoteEndDate, Exclude from Lists) alone.

Release Date – If you want to document not to appear ‘til a future date, enter that future date and time here, otherwise, leave as default and it will go live on the next cycle.

Expiration Date – Enter a date and time here if you want the content to come down at a future date. This does not delete the document from the system.

When all the data is adjusted, click on the Check In button. A confirmation page will appear.