Concurrent Enrollment Policy
This policy only applies to the fall and spring semesters.
Concurrent enrollment refers to taking courses at another university, a community college, or UT’s University Extension program (online, web-based, or traditional classroom) while also enrolled in classes at UT Austin. You may count classes taken concurrently at another institution if the following criteria are met:
• You remain enrolled full-time at UT (12 hours fall/spring)*
• You MUST meet with your academic advisor to obtain permission
• This is not your first enrollment semester at UT
• Your cumulative GPA is 2.25 or higher
* NOTE: If you drop below full-time status at UT any time during the semester, we will NOT count any course you take concurrently.
Important Information Regarding Concurrent Enrollment
- You must discuss your educational plan with your academic advisor before requesting concurrent enrollment.
- You are responsible for determining that the course will satisfy the degree requirement or course for which it is intended. To search the UT equivalency for any course that you plan to take concurrently at another institution in the state of Texas, please visit: http://www.utexas.edu/student/admissions/ate/
- A minimum of 24 of the last 30 hours taken towards the degree must be in-residence (courses taken via UT Extension and/ or at another institution do not count toward this requirement).
- Particular courses may transfer to UT and may count toward degree requirements, however, the course may not give the foundation necessary for future coursework in that field at UT.
- UT Extension coursework (web-based, classroom, or correspondence) will count toward the UT GPA; transfer courses from other educational institutions will not count toward your UT GPA.
- If you take a course concurrently at another educational institution, you must arrange for that institution to send an official transcript to the UT Office of Admissions. Only courses with grades of “C-” or better will transfer and, if concurrent enrollment has been approved, will be counted toward a degree at UT; P/F (pass/fail) grades will only count toward electives. Please keep in mind, that a C- in a transfer communication course will not count toward your degree.
- Communication courses (ADV, COM, CSD, CMS, J, PR, and RTF) taken through UT Extension regardless of delivery method (web-based, classroom, or correspondence) will not count toward a College of Communication undergraduate degree.
- You must complete coursework by the last class day published in The University of Texas academic calendar for that semester in which you have petitioned for concurrent enrollment.
- Approval for Concurrent Enrollment must be obtained through your academic advisor each semester.
Concurrent enrollment policy is waived in summer; however, if you are planning to attempt coursework out of residence AND plan to graduate in the summer, you should meet with your advisor to discuss how this might affect your graduation as well as discussing the appropriate graduation application process depending on how you plan to meet your remaining degree requirements.
Special Note for Potential Degree Candidates
Concurrent enrollment during the semester you plan to graduate may delay graduation and is highly discouraged. The grade from the external institution must be recorded on your transcript by the last class day published in The University of Texas academic calendar for that semester. Advisors cannot provide documentation to expedite a transcript from the other institution on the student’s behalf.
If all transcripts from other institutions are not posted to a student's academic record at UT-Austin by the last class day as published on the University’s Academic Calendar, the student will be required to apply to graduate In Absentia during the following semester or the semester in which the student completes the work. It is the student's responsibility to contact their advisor to request In Absentia graduation paperwork. An advisor cannot provide documentation to expedite a transcript from the other institution on the student's behalf (letters, emails, phone calls, etc.). All bars must be cleared and all coursework posted at UT-Austin in order to apply to graduate In Absentia.
What does out of residence mean?
If you are completing coursework through another institution (such as a community college or another university) or through UT Extension, this coursework is considered out of residence. Only courses indicated in the UT course schedule each term are considered in-residence.
I'm taking a course at a community college near my home this summer. Do I need to get concurrent enrollment approval?
No. Concurrent enrollment policy is waived in summer semesters. Note that attempting coursework out of residence in your graduating semester is not recommended and can delay your graduation.
I'm graduating this semester. Can I take a course out of residence?
You are discouraged from attempting coursework out of residence in your graduating semester. If you choose to do this, it may delay your graduation. You should see your assigned academic advisor to obtain concurrent enrollment approval and to discuss the In Absentia Graduation process in case your graduation is delayed. If you attempt a course out of residence during your graduating semester, your grade for that course MUST be posted to your UT transcript by the last class day for the semester in order to be eligible to graduate.
I completed a course and obtained concurrent enrollment approval, but it's not counting toward my degree requirements!!
Don't panic. This is totally normal. Concurrent enrollment coursework is automatically thrown out of the degree audit until it is reviewed by an advisor 1) for prior concurrent enrollment approval and 2) to insure that you continued to meet concurrent enrollment policy (satisfactory completion of 12 hours of coursework at UT for the fall or spring semester). You should either email your advisor, call your advisor, schedule an appointment with your advisor, or see your advisor during walk-in hours so your concurrent enrollment can be reviewed for policy.
I completed a course through concurrent enrollment, but I don't see it on my degree audit at all.
Upon completion of your transfer coursework, you would need to have your transcript sent to UT. It needs to be sent to Admissions. Here is a link with their contact information: http://www.utexas.edu/student/admissions/about/contact.html . Upon receipt of the transcript, it can take up to 10 business days for a course to be posted to your student record. If you have requested a transcript and it has been more than a month since your request, you may want to re-run your degree audit to ensure that it's up to date. If it is still not posted, you should check with the sending institution or may need to have another transcript sent.
I received approval to attempt Spanish 1 concurrently, does this mean that I have approval to continue to complete my foreign language proficiency requirement out of residence?
No. You must obtain concurrent enrollment for every fall or spring term that you plan to complete coursework out of residence.
How often do I need to obtain concurrent enrollment approval?
You will need to obtain concurrent enrollment approval for every fall or spring term that you plan to complete coursework out of residence. This approval is only valid for one semester. If you do not complete the course in the term as you had planned, you should see your advisor.
Does it matter if the course I listed on the form changes?
You should see your advisor to update your form.
What is a passing grade for concurrent enrollment work?
You must earn a grade of "C-" or better for a course to transfer to UT. You must earn a grade of "C" or better in a transferred Communication course for it to count toward a Communication degree requirement.