What the Dean's Office Audits – VPEs

• Voucher Cover Sheet
• Original Itemized Invoices or Receipts
  Per UT regulations, if there is no original itemized receipt (must be BOTH), a signed note from the reimbursee explaining why must be attached. Email counts as a signature.
• Invoice Date and Receipt Stamp
  When paying a company, UT Accounting requires that there be 2 stamps on the original invoice.
  1) The receipt stamp dated for the actual receipt of the goods and signed by the individual who received them.
  2) The date the invoice was received by the department.
  Accounting Checklist
• Official Occasion Form with Department or Dean’s Approval
  Though there are errors on an OOF which will not prevent it from being processed, an official audit would reject these mistakes and the form should be corrected before filing. The Dean’s Office will notify you of any errors and attach a copy of the email to the VPE, but it will be sent forward.
• Over College reimbursement limit, per College Entertainment Policy
• Date/Location on the Official Occasion Form does not match receipt
• Number of People listed on Official Occasion Form does not match number on receipt