What the Dean's Office Audits – Official Occasion

• Form submitted in advance (24 hours) – In rare cases, an exception will be made if a signed, original letter or note of explanation as to why the form was not submitted in advance is attached.
• Appropriateness of Event
• Purpose of Event
• Benefit to University
• Location and Date of event – Tip: If you don’t know the actual location you can put TBD (to be decided) and fill in the information later. If you don’t know the actual date of the event, put “week of ___” or just make a guess and correct it later. You will still be pre-approved and making these changes to the form will not negate the approval.
• Names of Participants or Name of Group Attending
• Store Food / Dining Out / Alcohol / Flowers – check one box
• Object Code selected
• Accounting Information
• Reimbursement To
• Signature of Department Head and date